We have expanded our functions and forms around the term request to term task workflow.
Users can now define term tasks more extensively and precisely, and reference documents can be added to requests and tasks.
The process of creating term tasks has become more intuitive for the terminology manager.
Read on to learn more about the improvements.
Advanced term request form
Starting now, users can place a request for new terms in two ways.
Suggest terms
Users click on the ‘Suggest Terms’ selection field to suggest specific terms if they are aware precisely of which terminology is missing in the database. The users can also, for example, specify the exact need for new terminology on the basis of a source text.
Unlike before, users are not restricted to suggesting just one term. Instead they can access the easy form function to collect any number of terms in a list and then send a batch request to the terminology manager.
Free term request
In some cases users are unable to name any specific terms and instead require terminology, irrespective of a source text. This may arise, for instance, in connection with a new product or subject area.
Users can skip term requests in this case and are only required to provide a brief description stating the terminology they need.
The terminology manager then prepares a more precise definition of the needs and decides the scope in which terminology will be prepared in response to this request.
Reference documents
The upload function for reference documents is also new.
Users can now attach documents to their term request to provide the terminology manager with more detailed information about the document for which they require the new terminology or the source from which the requested term suggestions should be obtained..
When the terminology manager creates a term task on the basis of the request, the reference documents are automatically transferred to the task and are then available to help the terminologists working on the tasks.
Term drafts in the term request
Given that several terms can now be suggested in a single task, the terminology manager requires an interface to edit and manage this list of suggestions.
For this purpose, terminology managers can now access the 'Draft terms' section within the term request.
Here, terms suggested by the users can be adopted as a draft for the database, edited, entered directly into the termbase or prepared for a task with a single click.
More intuitive creation of term tasks
We have slightly adapted the sequence of steps in the task creation interface to make it more intuitive.
A greater focus is now placed on selecting the task type.
The selection is now made using buttons directly at the beginning of creating a task. These buttons also contain explanations for both task types.
The language selection for the task has changed as well.
You now select the source language directly in the main form, as this step is crucial for creating terminology.
Other target languages within the task are moved a little into the background and become a separate step: If the terminology for this task is to be created directly in multiple languages, you can now add as many additional languages as you like by selecting the ‘+’ button in the same form.
However, this step is optional, and you can initially leave the terminology in this task in the source language only.
You then continue to define and process the task as usual in the task view.