Maintaining large and multilingual termbases is often a time-consuming and laborious task. People often resort to manual processes in Excel spreadsheets or other exports in order to identify duplicates or entries with missing languages.
Our new Lexeri update wants to give terminology managers a helping hand to clean up their terminology and therefore comes with the new Quality Dashboard for the database.
It is equipped with two tools to help with the search for duplicates and entries with missing languages.
The new Lexeri Quality Dashboard
We use the word duplicate to describe terms with a similar or exactly the same spelling that are found in other term entries and may therefore cause conflict. Duplicates are often found in large termbases the evolved over a longer period or are edited by several persons or regional companies.
The Quality Dashboard lists the found duplicates for all termbase languages. Simply clicking on the ‘Duplicates’ entry in a language opens an editor to check or edit the duplicate.
Duplicate editor to merge duplicate terms
The duplicate editor is your tool to identify and merge duplicates in the database.
The duplicate editor to merge entries in Lexeri
A list of the individual duplicates is shown in the left-hand column of the editor. You can see the individual terms here and click on an entry to open the detailed view for an individual duplicate.
The detailed view opens on the right-hand side and shows all term entries containing the duplicate next to each other.
Merging term entries
The first step in removing the duplicate and resolving the conflict is to select a main entry. To do this, click on the main entry slider in the top right of the term entry. This main entry will remain in the termbase once merging is complete. The other entries will be deleted.
You can move terms from term entries for which deletion is pending to the main entry. To do so, check the green box in the term.
You can also delete terms from the main entry by clicking on the red Delete button in the term, which marks the term for deletion.
If you do not want to delete an entry or mark it as the main entry, you can click on the ‘Ignore Instead’ link. The term in this entry and all of its attributes will then be preserved.
Click on the ‘Merge Entries’ button to accept the changes. This will delete the terms and term entries that are marked for deletion and merge the terms you wish to preserve with the main entry.
Finding terms with missing languages
The list of term entries with missing languages is another function in the new Quality Dashboard. The Quality Dashboard provides a list for each language of the number of entries without terms in the respective language. Click on the ‘Missing Language’ link to list the entries with a missing language. This opens an editor that lists all term entries without terms in the selected language.
Editor to find terms with missing languages
The editor lists the term entries with missing terms in the selected language on the left-hand side. Clicking on an entry opens the term entry and allows you to edit the entry directly. You can, for example, directly add new terms here.
Integration in the task workflow
You can also use the editor to add term entries with a missing language to a task and therefore assign it to your terminologists.
To do so, check the box in front of the entry in the left-hand side of the entry list. You can select all entries in the list by checking the box next to the ‘Add to Task’ button. Once you have selected one or several entries, you can click on the ‘Add to Task’ button and either select an existing task or create a new task to which you want to add the entries:
Adding several term entries to a task